2016 Secured Cities Exhibitor Manual
It's time to start planning for the 2016 Secured Cities show. To help save time and money please read the information provided in this manual and make note of important deadlines and show regulations.
Should you have any questions regarding the information in this manual, please contact the Secured Cites Operations Department at 800-547-7377.
We look forward to seeing you in Houston, TX!
SCHEDULE OF EVENTS
Move-In and Installation
Monday, November 14 1:00pm – 5:00pm
Tuesday, November 15 8:00am – 10:00am
Dismantling and Move-Out
Wednesday, November 16 3:30pm – 6:30pm
Exhibits Open to All Attendees
Tuesday, November 15 10:00am – 12:00pm
4:00pm – 6:00pm
Wednesday, November 16 1:00pm – 3:30pm
Exhibitor Registration
Monday, November 14 1:00pm – 5:00pm
Tuesday, November 15 7:30am – 6:30pm
Wednesday, November 16 8:00am – 6:45pm
Thursday, November 17 8:00am – 12:00pm
Operations
Dave Odden
800-827-8009 ext. 3313 DOdden@southcomm.com
Conference
Rachel Lesczynski
800-547-7377 ext. 1349 RLesczynski@southcomm.com
Show Manager
Ed Nichols
800-547-7377 ext. 1606 ENichols@southcomm.com
SHOW MANAGEMENT PERSONNEL
Sales Manager
Lou Meszoros
800-547-7377 ext. 2701 Lou@securedcities.com
Conference Director
Steve Lasky
800-547-7377 ext. 2221 SLasky@southcomm.com
Marketing
Judy Corey
800-547-7377 ext. 3356 JCorey@southcomm.com
GENERAL INFO / ADMINISTRATION
BADGES / HOUSING / LEAD RETRIEVAL
RULES / REGULATIONS
Rules, Regs & Expo Information
Standard Booth Display Regulations
Perimeter Wall Booth Display Regulations
Peninsula Booth Display Regulations
Island Booth Display Regulations
Hanging Signs Display Regulations
SHIPPING / MATERIAL HANDLING
Shipping & Material Handling Information
Material Handling Authorization
FURNISHINGS / CARPET
Furnishings and Carpet Information
Specialty Furnishings & Accessories
UTILITIES / TELECOMMUNICATIONS
LABOR / INSTALLATION & DISMANTLE
MISCELLANEOUS SERVICES
IMPORTANT DATES
Forms Deadline
Exhibit Rental Accessories October 14
Inline Booth Rentals October 14
Official Housing October 14
Signature Series Furniture October 14
Signature Series Flooring October 14
Signature Series Booth Rentals October 14
Exhibitor Appointed Contractor October 18
Booth Carpeting October 25
Booth Cleaning October 25
Expo Furnishings October 25
Specialty Furnishings & Accessories October 25
Executive Furniture October 25
Sign Order October 25
Ground Rigging / Forklift Rental October 25
Labor Order October 25
Shepard Payment Authorization October 25
Shepard Third Party Authorization October 25
Phone/Internet NDD
Electrical NDD
Logistics Services - Shipping NDD
Cartload Material Handling Service NDD
Material Handling NDD
OFFICIAL VENDORS
Catering ................................................Crowne Plaza.......................................713-795-8438
Cleaning ................................................Shepard Exposition Services ..............832-799-5700
Electrical ...............................................Crowne Plaza.......................................713-795-8438
Furnishings ...........................................Shepard Exposition Services ...............832-799-5700
General Contractor ...............................Shepard Exposition Services ...............832-799-5700
Housing* ...............................................onPeak..................................................800-722-3064
Internet / Telephone .............................Crowne Plaza........................................713-795-8438
Labor ....................................................Shepard Exposition Services ................832-799-5700
Material Handling .................................Shepard Exposition Services ................832-799-5700
Rigging / Forklift....................................Shepard Exposition Services ................832-799-5700
Shipping ...............................................Shepard Logistics Services ...................888-568-8858
Show Management...............................SouthComm ..........................................800-547-7377
*Exhibitor Alert
Please note: onPeak is the only official housing company associated with Secured Cities Houston. While other hotel resellers may contact you offering housing for your trip, they are not endorsed by or affiliated with the show and entering into financial agreements with such companies can have costly consequences.
The General Contractor for Secured Cities is Shepard Exposition Services. To contact their exhibitor services call 832-799-5700.
To order booth furnishings, carpet, labor, rigging and shipping online go to the Shepard website, http://www.shepardes.com/intro.asp