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    2016 Secured Cities Exhibitor Manual
     

    It's time to start planning for the 2016 Secured Cities show. To help save time and money please read the information provided in this manual and make note of important deadlines and show regulations.

     

    Should you have any questions regarding the information in this manual, please contact the Secured Cites Operations Department at 800-547-7377.

    ​

     

    We look forward to seeing you in Houston, TX!

    Exhibiting Information
    Contact Us
    Application ( PDF )
    Prospectus ( PDF )
    Floor Plan ( PDF )
    Advisory Board

    SCHEDULE OF EVENTS

     

    Move-In and Installation

    Monday, November 14         1:00pm – 5:00pm

    Tuesday, November 15        8:00am – 10:00am

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    Dismantling and Move-Out

    Wednesday, November 16     3:30pm – 6:30pm

    ​

    ​

    Exhibits Open to All Attendees

    Tuesday, November 15       10:00am – 12:00pm

              4:00pm – 6:00pm

    Wednesday, November 16   1:00pm – 3:30pm

    ​

    Exhibitor Registration

    Monday, November 14          1:00pm – 5:00pm

    Tuesday, November 15         7:30am – 6:30pm

    Wednesday, November 16    8:00am – 6:45pm

    Thursday, November 17        8:00am – 12:00pm

    Operations

    Dave Odden

    800-827-8009 ext. 3313 DOdden@southcomm.com

     

    Conference

    Rachel Lesczynski

    800-547-7377 ext. 1349 RLesczynski@southcomm.com

     

    Show Manager

    Ed Nichols

    800-547-7377 ext. 1606 ENichols@southcomm.com

    SHOW MANAGEMENT PERSONNEL

    Sales Manager

    Lou Meszoros

    800-547-7377 ext. 2701 Lou@securedcities.com

    ​

    Conference Director

    Steve Lasky

    800-547-7377 ext. 2221 SLasky@southcomm.com

    ​

    Marketing

    Judy Corey

    800-547-7377 ext. 3356 JCorey@southcomm.com

    GENERAL INFO / ADMINISTRATION

    Show Schedule

    Exhibitor Checklist

    Contractors & Show Management

    Shepard Show Information

    Shepard Online Ordering Instructions

    Shepard Payment Authorization

    Shepard Third Party Authorization

    Shepard Terms & Conditions

    Shepard Glossary

    Security Guidelines

    BADGES / HOUSING / LEAD RETRIEVAL

    Badges / Housing / Lead Retrieval Information

    Housing Information

    Directions & Parking

    RULES / REGULATIONS

    Rules, Regs & Expo Information

    Booth Insurance Requirements

    Insurance 4 Exhibitors

    Standard Booth Display Regulations

    Perimeter Wall Booth Display Regulations

    Peninsula Booth Display Regulations

    Island Booth Display Regulations

    Hanging Signs Display Regulations

    Towers Display Regulations

    Canopies & Ceilings Display Regulations

    Demonstrations Display Regulations

    SHIPPING / MATERIAL HANDLING

    Shipping & Material Handling Information

    Shipping Addresses

    Shepard Logistics Services

    Material Handling Information

    Material Handling 101

    Material Handling Authorization

    Cartload Material Handling Service

    Shipping Labels

    Storage Authorization Form

    Outbound Bill of Lading Form

    FURNISHINGS / CARPET

    Furnishings and Carpet Information

    Booth Carpeting

    Booth Cleaning

    Expo Furnishings

    Executive Furniture

    Specialty Furnishings & Accessories

    Signature Series Furniture

    Signature Series Flooring

    Signature Series Booth Rentals

    Inline Booth Rentals

    Exhibit Rental Accessories

    Sign Order Form

    UTILITIES / TELECOMMUNICATIONS

    Utilities & Telecommunications Information

    Phone, Internet and Electrical Order Form

    LABOR / INSTALLATION & DISMANTLE

    Labor / Installation & Dismantle Information

    Union Jurisdictions

    Labor Order Form

    Ground Rigging / Forklift Rental

    Exhibitor Appointed Contractor Form

    MISCELLANEOUS SERVICES

    Miscellaneous Services Information

    Catering Services

    IMPORTANT DATES

    Forms                                                                                                    Deadline

    Exhibit Rental Accessories                                                                   October 14

    Inline Booth Rentals                                                                             October 14

    Official Housing                                                                                    October 14

    Signature Series Furniture                                                                   October 14

    Signature Series Flooring                                                                    October 14

    Signature Series Booth Rentals                                                           October 14

    Exhibitor Appointed Contractor                                                            October 18

    Booth Carpeting                                                                                   October 25

    Booth Cleaning                                                                                    October 25

    Expo Furnishings                                                                                 October 25

    Specialty Furnishings & Accessories                                                   October 25

    Executive Furniture                                                                              October 25

    Sign Order                                                                                            October 25

    Ground Rigging / Forklift Rental                                                           October 25

    Labor Order                                                                                          October 25

    Shepard Payment Authorization                                                           October 25

    Shepard Third Party Authorization                                                       October 25

    Phone/Internet                                                                                      NDD

    Electrical                                                                                               NDD

    Logistics Services - Shipping                                                                NDD

    Cartload Material Handling Service                                                      NDD

    Material Handling                                                                                  NDD

    OFFICIAL VENDORS

    Catering ................................................Crowne Plaza.......................................713-795-8438

    Cleaning ................................................Shepard Exposition Services ..............832-799-5700

    Electrical ...............................................Crowne Plaza.......................................713-795-8438

    Furnishings ...........................................Shepard Exposition Services ...............832-799-5700

    General Contractor ...............................Shepard Exposition Services ...............832-799-5700

    Housing* ...............................................onPeak..................................................800-722-3064

    Internet / Telephone .............................Crowne Plaza........................................713-795-8438

    Labor ....................................................Shepard Exposition Services ................832-799-5700

    Material Handling .................................Shepard Exposition Services ................832-799-5700

    Rigging / Forklift....................................Shepard Exposition Services ................832-799-5700

    Shipping ...............................................Shepard Logistics Services ...................888-568-8858

    Show Management...............................SouthComm ..........................................800-547-7377

    *Exhibitor Alert

    Please note: onPeak is the only official housing company associated with Secured Cities Houston. While other hotel resellers may contact you offering housing for your trip, they are not endorsed by or affiliated with the show and entering into financial agreements with such companies can have costly consequences.

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    The General Contractor for Secured Cities is Shepard Exposition Services. To contact their exhibitor services call 832-799-5700.

     

    To order booth furnishings, carpet, labor, rigging and shipping online go to the Shepard website, http://www.shepardes.com/intro.asp

    Exhibiting Information
    Contact Us
    Application ( PDF )
    Prospectus ( PDF )
    Floor Plan ( PDF )
    Advisory Board
    Exhibitor Manual